ORION S.p.A. maintains that the Company Ethics is a founding and primary principle.
Each person, regardless his role within the Company, must commit himself to ensure such value is the Pole star which orients his behaviours and decisions.
The absolute input is that, inspired by positive moral principles, everyone operates according to the rules:
- and honesty.
ORION S.p.A. considers these values as “INTANGIBLE ASSETS” in its own patrimony and maintains that the strict observance of the above-mentioned principles constitutes not only a morally positive commitment, but also a fundamental richness for the company itself. In addition, it is an essential value.
For this purpose, ORION S.p.A. has decided to adopt a Code of Ethics which, according to the principles of loyalty and honesty, is aimed to regulate, through behavioural rules, the activity of the company itself; by fixing the inspiring general principles.
ORION S.p.A. thinks, as it is said above, that the Code of Ethics must be observed by the Management, and all the Employees, Collaborators and Third Parties who work on behalf of ORION S.p.A., and the Company monitors about it.
The appropriate necessary information, prevention and control tools are arranged and the absolute transparency of the operations and behaviours implemented are ensured (by intervening, if required, with immediate corrective measures). The functions of Guarantor of the Code of Ethics are assigned to the Audit Body.
The Orion Code of Ethics must be known by all those with whom ORION S.p.A. has relations.
The Code of Ethics must be used as a reference point for all the procedures, policies, guidelines and contractual reports adopted by the Company.
Each employee and collaborator must inform the customers, suppliers and other interlocutors with whom he interacts about the occurred adoption of the Code of Ethics.
Particular care must be paid by the Persons in charge of Areas who are called to ensure that the principles expressed in the code are constantly applied and to keep a behaviour which constitutes a model for their own collaborators.
The strict observance
- of the Laws,
- of the Regulations,
- of the mandatory provisions,
- of the self-discipline codes,
- the morals rules,
- the correctness,
- the ethical integrity
- the complete seriousness
are some continuous and uninterrupted commitments and an absolute obligation of all the Orion Spa subjects and must characterize all their behaviors.
Each business must be carried out in a framework of:
- good faith
- in the full respect of the rules which protect the competition.
ORION SPA commits itself to keep and strengthen a “governance” system according to the standards of the “International Best Practice” which can manage the complexity of the situations in which ORION SPA operates and the challenges to be dealt with for the sustainable development.
ORION SPA is inspired, in its whole action, by the protection and promotion of human rights, which is the foundation for the construction of Companies and by the principles of equality, solidarity, rejection of war and it acts for the protection of the civil, political, social, economic, cultural and third-generation rights (such as self-determination, peace, development and environmental protection).
ORION SPA operates having, as its reference framework, the Declaration of Human Rights of the United Nations and the Fundamental Convention of ILO (International Labour Organization).
The non-ethical behaviours are those which, assumed by single persons, several people or organizations of people who operate on behalf of ORION S.p.A. constitute any violation of the rules of civil coexistence and of the correct social and commercial relations, as they are indicated and regulated by laws and provisions.
It is not ethical to adopt any behaviour which is in contrast with the inspiring principles of this Code of Ethics, even if the person acts in the mistaken belief to operate for the advantage and interest of ORION SPA.
The adoption of non-ethical behaviours compromises the relations between ORION S.p.A. and its own Partners, between ORION S.p.A. and its own employees and collaborators, as well as between ORION S.p.A. and its own institutional interlocutors, entrepreneurial and financial, public and private.
Practices of corruption, illegitimate favours, collusive behaviours, solicitations, either direct or through third parties, of personal and career advantages for himself or others, are, with no exception, forbidden.
It is strictly forbidden to pay out and offer money and benefits of any kind to third parties, representatives of the government, public officials and public or private employees to influence or compensate a deed of their office.
It is absolutely forbidden to accept any money by people or companies who have a relation with ORION SPA or who intend to initiate a relation with it, as it may compromise the integrity and reputation of one of the two parties and may be interpreted as aimed to acquire advantages in an improper way.
Anyone who receives proposals of presents or privileged or hospitality treatments so that they do not configure as acts of simple commercial courtesy of modest value (or the request of them by third parties) must and will have to reject them in the most consistent way and immediately inform his own superior and the Guarantor.
The ethical principles which will be indicated in this Code of Ethics are significant to prevent the criminal offences former Law Decree 231/2001 and constitute an essential element of the preventive control system.
In the decisions which affect the relations with its own external and internal interlocutors, ORION S.p.A. avoids any discrimination based on:
- sexual orientations,
- health conditions,
- ethnic group,
- political opinions,
- religious beliefs.
Within their professional activities, the management, employees, administrators and collaborators of ORION S.p.A. must carefully observe the legislation in force, this Code of Ethics, the company procedures, the internal regulations and, if applicable, the rules of professional deontology. We reaffirm that, in no case, the pursuit of the Company’s interest can justify any conduct in violation of such rules.
In the implementation of any activity interested by the Company, the situations where the involved subjects are in conflict of interest must be always avoided and timely solved.
There is a conflict of interest when an employee, a collaborator or an administrator pursues a goal which is different from the one that is pursued by ORION S.p.A., when he willingly obtains or tries to obtain a personal advantage on occasion of the fulfilment of some activities performed in the Company’s interest, or he provides it for third parties.
The violation of such principles will be sanctioned.
ORION S.p.A. ensures the secrecy of the information in its possession and keeps from searching any reserved data, except the case of expressed and conscious authorization and however in the full observance of the legislation in force.
The employees, administrators and collaborators of the Company must uniform their behaviour to the maximum secrecy also outside the work time, in order to protect the technical, financial, legal, administrative, personnel management know-how. All those who, due to their own management, control and service tasks, gain knowledge of confidential and crucial information, must not misuse such information privilege.
The employees and collaborators of ORION S.p.A. are an indispensable factor for the existence of the company and its success. The dedication and professionalism of both the management and the employees are crucial and central values and conditions to pursue the purposes of ORION SPA.
For this reason ORION S.p.A. protects:
- the value of human resources, in order to improve and increase the experience and knowledge patrimony of any employee and collaborator,
- the work conditions both protecting the psycho-physical identity of each worker and respecting his dignity.
The keeping of a serene, stimulating work environment, which is respectful for everyone’s needs, is one of the fundamental principles of ORION S.p.A., as well as promoting a personal and professional growth policy so to ensure a career development based on the competencies, professionalism and merit.
ORION S.P.A. commits itself to develop the capacities and competencies of both the management and the employees, so that, during their activities, everyone’s creativity and energy have full space.
ORION S.P.A. promotes the initiatives aimed to the spreading of knowledge and culture within its own structures.
ORION S.p.A. ensures an appropriate training and awareness program on the problems related to the Code of Ethics.
ORION S.P.A. commits itself also to offer, by observing the legislation in force, all the workers the same work opportunities, so that everyone can enjoy a fair treatment in terms of regulations and payment, based only and uniquely on merit criteria, with no discrimination.
Any behaviours which constitute physical or moral violence are always forbidden, with no exception.
ORION S.p.A. ensures that, in the hierarchical relations which are maintained with the employees, there are no occasions when the exercise of the principle of authority is harmful to the dignity and professionalism of the employee. The Company makes its own organizational choices by protecting the professional value of the employees.
ORION S.p.A. commits itself to protect the physical and moral integrity of its employees and collaborators, ensures work conditions which are respectful of individual dignity and monitors the safety and hygiene of the work environments.
The activity of the social bodies of ORION S.p.A. is characterized by the full observance of the rules indicated in the Articles of Association and the legislation in force.
ORION S.p.A. has founded an Audit Body, according to what is indicated in Law Decree 231/01.
Such Body will have the task to verify the uniform application of this Code of Ethics, as well as the observance, by each employee, Collaborator and all those who cooperate to the pursuit of the Company’s purposes, of the “Management and Control Organizational Model” under Law Decree 231/01.
The Audit Body will inform directly the Board of Directors about the results of its own activity, any critical situations and will suggest any corrective and improvement measures.
Orion S.p.a. cooperates actively and fully with the Authority.
All Orion S.p.a. subjects, as well as the external collaborators whose actions can be referred to Orion S.p.A., must have correct, transparent and traceable behaviours in the relations with the Public Administration. It is strictly forbidden to make, induce or facilitate any mendacious statements to the Authority.
In the relations with the officials of Public Institutions, Public Officials and the Representatives of Public Services, it is strictly forbidden that the administrators, auditors, employees and collaborators of the Company give or promise money or any benefit.
Such prohibition is valid both in the case in which the behaviour is performed in the exclusive interest of the acting subject, and it is performed with the purpose to illicitly provide any advantage to the Company.
The administrators, auditors, employees, and collaborators must not accept any gifts, services, presents or benefits in any form (except the case in which these are of modest value and are part of the ordinary custom and habits), which may affect the actions to be undertaken in the implementation of their working tasks.
What is indicated above cannot be eluded by recurring to third parties.
The philanthropic activity is consistent with the view of ORION S.P.A and its attention for the sustainable development.
Therefore ORION S.P.A. commits itself to promote and promotes, among its own subjects, its own Persons, any no-profit activities which witness the commitment of the company to participate to the satisfaction of the needs of the Communities in which it is present and of which it is part.
ORION S.P.A. does not pay any contributions, direct or indirect, in any form, to:
- Political Organization of any kind,
- Labour Unions of any kind,
- to their representatives or candidates.
ORION S.p.A. keeps from taking any initiatives which may constitute directly or indirectly some forms of illegal pressure towards political or labour representatives, that is Political organizations and labour unions.
ORION S.P.A. pursues the company success on the markets through the offer of quality products at competitive conditions and in compliance with all the regulations which protect the loyal competition.
The purchase of goods and services must be carried out with the purpose of a maximum competitive advantage for ORION S.p.A., but considering also the equal opportunities for the suppliers and ensuring the maximum transparency of the selection process of them.
In the choice of its own suppliers it considers, in addition to the economic benefit, also the technical/ economic capacity of its own contractors by evaluating their overall reliability with reference to the specific performances to be carried out.
ORION S.p.A. and its employees and collaborators commit themselves to prearrange all the necessary procedures and measures to ensure the maximum efficiency and transparency of the purchasing process.
In accordance with the principles of business ethics, it is expressly forbidden to offer to customers any benefit during their visits in Orion, in order to gain undue advantage conditions to the company.
No gifts (except of authentic modest value) are allowed, and the expenses that will support Orion on such occasions should be suitably budgeted and authorized; the congruence and correspondence to the same estimates must be duly verified.
Orion Procedure regarding Representation Expenses specifically acts as an additional safeguard in the management of expenses and costs both during trips by Orion staff and customer visits in Orion.
ORION S.p.A. and its collaborators must observe the principles and the rules of the free competition and must not violate the Competition and antitrust law.
The evaluation of the personnel to be hired is carried out, as indicated in the specific company regulations, according to the compliance of the candidates’ profiles to the company needs, ensuring the equal opportunities for all the interested subjects.
The required information is strictly related to the verification of the aspects required by the professional and psycho-aptitude profile, respecting the private sphere and the opinions of the candidate.
ORION S.p.A., within the limits of the available information, adopts appropriate measures in order to avoid any favouritism, nepotism, or forms of cronyism in the personnel selection and hiring phase.
The personnel is hired with a work contract in the ways which are indicated by the law and the collective contract in force.
Any irregular work positions are forbidden.
Before establishing the work relation each employee receives appropriate information related to the normative and payment contents of the relation so that the acceptance of the position is based on the actual knowledge of it.
ORION S.p.A. avoids any form of discrimination towards its own employees.
Within the personnel management processes, the undertaken decisions are based on the compliance of the employees’ profiles to the company’s needs, as well as on merit considerations.
ORION S.p.A. commits itself to protect, especially through preventive measures, the health and safety of its workers, by observing the legislation in force.
All the personnel of ORION SPA must actively contribute to the preservation of a high and optimal company safety standard, keeping from implementing illegal behaviours or any actions which may be dangerous and signalling any violations.
All the people of ORION SPA must contribute to the promotion and preservation of a climate of reciprocal respect in the work environment.
Being under the effect of alcohol substances, drugs or substances with an analogous effect during the work activity will be considered as a conscious assumption of the risk of compromising what is indicated above.
The states of alcohol dependence, if they affect the work environment, will be considered, also for the contractual effects, like the previous ones.
However it is strictly forbidden to keep, consume, offer or give drugs (or substances with an analogous effect) during the work performance and in the work places.
It is strictly forbidden to smoke in the work places. ORION S.P.A., besides identifying any smoker-reserved areas, will take account of the conditions of those who feel physical discomfort due to the presence of smoke in the situations of working coexistence and ask not being subject to the so-called “passive smoke” at their own work places.
The employee’s privacy is protected by adopting all the measures and protections for the treatment and conservation of the information indicated by the legislation in force.
Any survey on the employees’ ideas, preferences, personal tastes and, in general, their private lives, is forbidden.
ORION S.p.A. commits itself to protect the physical integrity and the moral profile of the employees and to ensure the right of working conditions which are respectful of the person’s dignity.
For this reason the Company protects the workers against any acts of psychological violence and contrasts any oppressing attitude or behaviour or any actions which may be harmful to the person, his convictions and his preferences.
ORION S.P.A. requires that, in the internal and external work relations, there is no behaviour which may be defined as mobbing practices, all of which are strictly forbidden.
Any forms of violence or sexual harassment or any violence referred to the personal and cultural differences are forbidden. Some examples of these situations are the following ones:
- subordinate any type of decision for the working life of the addressee to the acceptance of favours of sexual nature,
- induce the collaborators to sexual favours through the influence of his own role,
- propose any private interpersonal relations, despite an expressed clear non-appreciation,
- allude to physical or psychical disabilities and disablement or to forms of cultural diversities, sexual orientation or religion.
In addition to the obligations and provisions of the legislation and the individual and collective contracts in force, every employee and collaborator must avoid any behaviours which may be in contrast with the company ethics, as it is identified in this Code of Ethics, which reflect on the reputation and the Company.
The information of ORION S.p.A. are accessible only by the authorized personnel and are protected against illegal dissemination; only the people which are expressly authorized by the Company can access the internal information and must observe the Company Operation Instructions.
Each employee and collaborator must avoid any situations in which some conflict of interests can occur and must keep from obtaining any personal benefit of business opportunity of which he gained knowledge during the implementation of his own activities.
ORION S.p.A. commits itself to spread its own Code of Ethics, by using all the means of communication and the available opportunities such as the information and company training meetings.
The employees, administrators, auditors and collaborators must be in possess of the Code, know its contents and observe what is indicated in it.
In any case the Code can be consulted in the Internet websites of Orion Spa. Everyone, especially the management, has the responsibility to include the contents of the Code in the training programs and to refer to it in all procedures and policies.
The Auditor Body of ORION S.p.A. can provide a support to the review and update of the Code of ethics when it is required.
The review of the Code of Ethics is approved by the Board of Directors of ORION S.P.A., upon a proposal of the Managing Director, after receiving the opinion of the Statutory Auditors. 6.9.3 Vigilance on the observance of the Code of Ethics
Orion S.p.a. commits itself to promote an appropriate internal control system with the purpose to ensure the observance of the laws and the Code of Ethics.
In any case the Auditor Body will have the task to monitor that the addresses observe the regulations indicated in the Code of Ethics which is contained in the organization model of ORION S.p.A.
This Body must also represent an important reference for the employees and for all those who may found themselves in the situation of verifying a failed conformity.
The Auditor Body must periodically meet to verify the fulfilment of the internal rules.
All the involved figures must promptly refer in a reserved way about any violation of the ethical code to their superiors and to the Auditor Body through the following e-mail address: firstname.lastname@example.org. Any notification must be carried out in a detailed way and will be managed in a reserved way so to avoid any form of retaliation.
The observance of the rules of the Code of Ethics must be considered as an essential part of the contractual obligations of all the people who work with ORION S.P.A.
ORION S.p.A. can adopt, towards the subject who behaves in a way which is not compliant with the Code of Ethics, any disciplinary measures according to what is indicated by the CCNL of the related sector, including, in the most serious hypotheses, the rescission of the contract, as it is detailed by the attached Disciplinary Code.
Any violation of the Principles of this Code of Ethics by the main suppliers must be notified to them by the Company and will allow the Company itself not to use the suppliers’ performances or to rescind any current contracts/relations according to the indicated contractual clauses.
Orion prohibits the recruitment and use of those employees and former employees of suppliers and customers in particular of Saudi Aramco, in order to exploit the knowledge, the supports by the same accrued to acquire orders / conditions benefit or otherwise to act without fairness, not respecting the rules of fair competition and good business.
Orion has revealed the existence of such risks of violations during the active cycle and during the management of human resources and has therefore carried out control measures in order to detect and prevent any violation of the same.
Failure to comply with the code of ethics and protocol determines specific penalties for the responsibles.
Rev. 01: December 2014